We are looking for a responsible and active person who will keep Big City Lab's organisational issues under control. The position is full-time. This role offers opportunities for professional growth within the company's projects. So if you're interested in working with cities and key stakeholders but aren't sure where to begin, we'd love to hear from you.
What will the tasks be?
- Organising the administrative work of the office and the team's needs
- Sending and receiving correspondence
- Preparing presentations and documents, translating from English
- Organising business trips: booking hotels, train/bus/plane tickets
- Organising meetings and adding them to Google Calendar
- Organising internal events (status and other meetings, celebrations)
- Basic work with documentation: scanning, copying, uploading to Google Drive
- Resolving situational organisational issues (searching for contractors/suppliers)
- Involvement in the process of hiring new employees
- Searching for and ordering gifts for clients, partners, and the team
- Other tasks assigned by the manager
What are we looking for?
- Skills in working with Google Drive, Docs, Sheets, Calendar and Zoom
- Organisational and communication skills
- Attention to detail, flexibility and the ability to learn and adapt
Advantages:
- Experience in a similar position (e.g. office manager or administrator)
- Intermediate English or higher
What we offer:
- Work in a team involved in nationwide projects on the development and reconstruction of cities and communities, schools, rehabilitation centres, rethinking the Soviet heritage, and creating veteran-centric, barrier-free and people-friendly spaces
- Office in the centre of Kyiv, full-time employment
- Compensation of 50% of the cost of specialised training and courses
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